Built From the Field,
for the Field!
HVAC Project Studio is being built by someone who understands the field — to help contractors manage projects, estimates, takeoffs, approvals, dispatching, accounting, and documentation in one connected platform.
No credit card required · Cancel anytime · Early access available
Everything your business runs on.
One platform.
From winning a bid to collecting final payment — watch HVAC Project Studio handle every step.
Sound familiar?
We built HVAC Project Studio because we know exactly what commercial contractors deal with every day.
Chasing invoices across 3 different spreadsheets
One-click AR dashboard with aging reports and auto-reminders
Losing change orders in email threads
Timestamped CO log with customer e-signature and instant billing
Forgetting permit deadlines until the inspector shows up
Permit tracker with milestone alerts tied to your project schedule
Dispatching crews by texting foremen at 6am
Drag-and-drop dispatch board with crew availability and crane scheduling
Project Command Center
Estimate, plan, and execute every commercial HVAC job from a single hub. Track submittals, RFIs, change orders, and closeout docs — all linked to the job.
- 13-tab project workspace
- Estimator with labor & material takeoff
- DIS Scanner AI for spec analysis
- Automated submittal logs
Integrated Accounting
Stop reconciling between QuickBooks and a spreadsheet. Job costing, progress billing, AR/AP, and payroll all live inside the same platform as your field ops.
- AIA G702/G703 progress billing
- Job costing with cost codes
- AR aging & AP tracking
- Balance sheet & income statement
Field Operations & Dispatch
Know where every tech, every crane, and every delivery is at all times. Schedule, re-schedule, and communicate changes without picking up the phone.
- Visual dispatch board
- Crane & lift scheduling
- Lead time & material tracking
- Mobile-optimized for the field
28 Modules. One Platform.
Everything from first estimate to final lien waiver, built specifically for commercial HVAC operations.
Designed to compete with bloated systems by being easier, faster, and purpose-built for HVAC teams.
Projects
End-to-end project tracking, start to close
Estimating
Line-item takeoffs, pricing, and quick estimates
Sales & Bidding
Pipeline, proposals, and bid tracking
Dispatch
Visual scheduling board for crews and techs
Technicians
Certifications, availability, and hours
Field Safety
Daily reports, JHA, tailgate sign-offs, safety docs
Accounting
Central hub for AR, AP, and the general ledger
Accounts Receivable
Invoicing, aging, and collections
Accounts Payable
Vendor bills and payment tracking
General Ledger
Chart of accounts and journal entries
Income Statement
Revenue and expense reporting by period
Balance Sheet
Assets, liabilities, and equity at a glance
Progress Billing
AIA-style draw schedules and billing
Check Register
Track every check and payment out
Payroll
Crew hours, rates, and payroll runs
Budget Tracker
Project budgets vs. actuals
Contracts
Generate, send, and e-sign agreements
Change Orders
Timestamped CO log with e-signature
RFIs
Request for information tracking and logs
Liens & Pre-liens
Protect your lien rights automatically
Lead Time Tracker
Material lead times and order deadlines
Permit Log
Permit tracking with deadline alerts
Crane Schedule
Crane and lift scheduling coordination
Project Schedule
Master timeline across every job
Scope Tracker
Track scope creep before it kills margin
Equipment
Fleet management and maintenance logs
Inventory
Material and parts stock tracking
Reports
Financial, project, and payroll reports
We're early — and building with purpose.
HVAC Project Studio is a startup platform built from real field experience. We're not here to pretend we have thousands of users. We're here to build the tool contractors actually wish existed — simple, connected, and made for real project workflows.
Jessica Kurete
FounderProject Engineer · 7+ years HVAC · 6 years construction
"I know the hassle and headaches construction teams and techs go through finding the right platform. I've lived the spreadsheets, the group texts, the missed change orders, and the late-night invoicing. I'm building HVAC Project Studio because I think this is finally the tool the field deserves."
Build the field's tool with us.
HVAC Project Studio is in early access. Get in now, shape the roadmap, and run your projects on a platform built for the way the field actually works.